Owner. Receptionist. Scheduler. Collections. Follow-up. That's five jobs. You signed up for one. Sofia runs your entire front office so you can go back to doing the work you're actually good at.
Get StartedBilingual - 24/7 - Charlotte based - 30-Day Money Back Guarantee
The Problem
You finish a ten hour day and the work isn't done. Now you're returning calls from the truck. Chasing an invoice from three weeks ago. Trying to remember which customer wanted a callback Tuesday. Digging for the estimate you swore you wrote down. You're not the bottleneck because you're bad at this. You're the bottleneck because one person is doing five jobs.
You are the front desk
Every call, every text, every message routes through you. There's no off switch.
Estimates go cold
A $10,000 estimate sits unanswered because following up is nobody's job.
You're the collections guy
Chasing your own money instead of running your crew.
Customers live in your head
No system. Just memory, texts, and notes in the truck.
Past customers forgotten
Years of paying customers sitting in your phone, never contacted again.
How It Works
We build it, we set it up, and Sofia runs it while you work.
We set up your entire front office - Sofia, your CRM, your calendar, your follow-up
Sofia answers every call, text and message 24/7 in English and Spanish, and books the work
You open one app and see your whole business running - live, from your phone
What's Included
She's the front door to a complete front office system - built specifically for contractors, not generic business software.
Answers Every Call 24/7 - Bilingual
Sofia answers in English and Spanish instantly. Nights, weekends, while you're on a roof or in a crawlspace.
Answers Texts, Chat and DMs Too
Website chat, SMS, Facebook and Instagram messages - trained on your business, your services, your pricing. Every door gets answered, not just the phone.
Books Jobs Straight to Your Calendar
No phone tag. No "let me check and call you back." The job is on your calendar before you're off the ladder.
Full CRM - Every Customer in One Place
Every call, every lead, every job in one system. Nothing lives in your head or on a napkin anymore.
Sales Pipeline - See Every Estimate in Play
Know exactly how much money is sitting in open estimates. Never forget to follow up on a $10,000 job again.
Automatic Follow-Up on Every Lead
The ones you'd normally forget about get worked automatically until they book or say no.
Invoicing and Payment Chasing
Invoices go out and reminders keep going until you get paid. Stop being your own debt collector.
Google Review Requests
Happy customers get asked automatically. Unhappy ones get routed privately to you first, before they post.
Past Customer Reactivation
Your old customer list is money sitting on the table. We run campaigns to go get it back.
Lead Qualification
Sofia asks the right questions and filters out tire-kickers so you only drive to estimates worth your time.
Instant Callback
Sofia calls back every new inquiry within seconds of them filling out your form - before your competitor even sees the notification.
All of It in One App on Your Phone
Your whole front office in your pocket. Open it and watch the calls, leads and bookings land live.
Pricing
A human receptionist costs $3,000 to $4,000 a month - and goes home at 5pm. She's also only on the phone. She isn't answering your Instagram messages at 10 at night.
Sofia
$997/month
plus $499 one-time setup
The only additional cost is call minutes, which most contractors run $40-$80 a month. We tell you that upfront because we don't do surprises.
Questions before you decide? Talk to a real person at rubertcompanies.com/contact
What You'd Otherwise Pay For
Most contractors are already paying for some of these - or doing them by hand at night.
Without Sofia, you're buying
Why Us
Ten years running concrete crews. We've been the guy answering the phone from the truck with a hand full of rebar. We know what a 6am callback means and what a $10,000 estimate going cold costs you. We're based right here in Charlotte - not a call center in another state. Sofia speaks English and Spanish because your customers and your crews do. And when something needs a human, you text a real person who answers, not a support ticket queue.
Get StartedGet Started
Takes two minutes. A member of our team follows up personally.
A member of our team reviews every submission personally and will be in touch shortly.
While you wait — save this number in your phone. When we call you back it will come from this number so you don't miss it.
Ready to Get Your Time Back?
Sofia can start running your front office this week. Setup is done for you. You don't build anything.
Get Started$997 per month plus $499 setup - 30-Day Money Back Guarantee